The fields in adding a product will vary with the ERP software that has been used. In this section we will know about the fields in adding a product in different ERP.
Stone Profit Systems :
1. Name :
The Name of the product which is used define the product is mentioned here.
2. SKU :
The SKU(Stock Keeping Unit) which is a unique identification code for a product which is used to track the item in the inventory. It is defined based on the product, type, and the manufacturer .
3. Kind :
The Kind is used to select the product kind which is mainly stock or non - stock items are selected here.
- Stock items refers to those items which we keep in physical stock in our store which is associated with a specified quantity.
- Non - stock items refers to the items which don't keep a physical stock in the store, but can be provided to the customer if they wanted a certain quantity.
4. Type / Form :
The product that has to be added belongs to which type or the type of form the product belongs is selected from the list based on the type such as slab, tile, cut-to-size, etc.,
5. Category :
The type of category the product belongs is selected where it can be a granite or marble or quartzite is selected accordingly.
6. Sub Category :
If there is any sub category for the categorized item then we choose the type of sub category in this field.
7. Group :
To grouping is done based on the product whether it is a basic or premium or semi - precious is selected on which we want group the products.
8. Base Colors :
If we needed to mention any of the color for the product we are adding is mentioned in this field.
9. Origin :
The place from where the product has been originated is mentioned in this field.
10. Thickness :
The thickness of the product with the specified units is mentioned in this field.
11. Series Name :
If the product that is to be added in the list is to be mentioned in a series name it is mentioned here.
12. UOM Group :
The UOM(Unit of Measurement) group is the set of UOM's that you want to set for the product with a base UOM selected for the product.
13. The check box is selected if the product has to be serialized or non-serialized. Which means that when the product is non - serialized it can be sold from different purchase lot and which is not tracked.
14. The product is Indivisible which means that the product is unable to sold separately or by dividing it from the original slab which is mentioned by selecting this checkbox.
15. When a product is manufactured by us and not purchased from any other supplier it is selected.
16. It is selected for a generic product which is less expensive and doesn't have any brand value like some of the products which are mentioned in the generic products.
17. It will give the customers to select the exact slab has it is manufactured or purchased without making any of the changes is mentioned by selecting the check box.
18. Selling Prices :
The price value for the product is mentioned in this section where it is varied with the type of location or based on the type of the customers to which the product has been sold is mentioned here.
19. Default Affected Accounts :
The default accounts that are to be affected based on the product selected is mentioned in this section where the account are varied with the type of product or according to the user requirement is mentioned.
20. Reorder Levels :
The Reorder details are mentioned in this section where it has different fields.
- The Safety stock is the amount of stock that has to be kept safe is mentioned so that we can compare with the inventory and the safety stock in case of a reorder is required.
- The amount of quantity that has to be reordered for that particular product when a reorder is made is mentioned here.
- The Lead time is the time that has been taken from the initiation and till the completion of the process is mentioned in this field.
- And the bin / frame in which the product is assigned in the warehouse is mentioned in this section.
21. Purchasing Info :
The information of the supplier that has been preferred for that product or the supplier SKU and some of the details of the purchasing transaction is mentioned here.
22. Alternative UOM.
The Alternative UOM that are used for the product other than the base UOM is mentioned in this section.
23. Website Module :
The way in which the product are to be displayed in the website is mentioned in this section whether it has to be in new arrival or hidden in the website or what type of description that has to be given for the product.
24. Notes / Instructions :
If it required to mention any of the notes or instructions for that product is mentioned in this fields.
Peachtree :
1. Item ID :
The Item ID is used in the transaction which is defined a unique ID for every item is mentioned here.
2. Item Class :
The class in the item belongs to is mentioned in this field where it consists of stock, non-stock, master stock item service is selected accordingly.
3. Inactive :
The checkbox is selected when the item is in the state of inactive in which it refers to that the item is not used in the sale.
4. Subject to Commission :
When the check box is selected it relates that the item is applicable for the commission calculation when we does the calculation.
5. Description :
The description here is used to mention whether the item is used for the sales or for the purchase which is mentioned in this field.
6. Quantity details :
In this section we mention the details of the quantity that is on hand, quantity that is in SOs or POs and the minimum stock that is to be kept for this product and the amount of reorder quantity is mentioned in this fields.
7. Beginning Balances :
The details of the balances of the item is mentioned where we mention the amount of quantity to be kept and the unit cost and total cost details are mentioned by clicking here.
SAP :
1. Desc. in Foreign Language :
This field is used for entering the description of the product in foreign language when you want to use in other language.
2. Fixed Assets :
When the item is selected as a fixed asset, that is used internally in the company. This item is neither sold not used in production as a raw material.
3. Tax Liable :
When the item is tax liable that is the amount we owe to the taxing authority. The tax liabilities are due to the earning income, a gain on the sale of the asset. Tax type is selected on the purchasing data tab.
4. Production Data :
The production data is entered in this section, whether the item is a phantom item and the issue method are mentioned.
- A Phantom item is an item that doesn't exactly exists in the inventory, it is used to simplify the BOM(Bill Of Materials). A phantom is a non-stocked assembly that group together material needed to produce a sub assembly. The components that make a phantom item are included in the production order but not the phantom item.
- The issue method is in two ways.
- Backflush is that after you report the completion of the parent item, the components are automatically issued to the production order.
- The components are manually issued to the production order, regardless of the issue of the product.
5. Range of dates :
- In Active range we enter the range of dates to determine the validity of the item.
- In Inactive range we enter the range of dates in which we freeze the item.
- Advanced is selected when you mention both the range of dates for active and inactive range.
Purchasing Data Tab :
The purchase related information is entered in this section where we select the preferred vendor and the quantity other details are mentioned.
Sales Data Tab :
The sales related information is entered in this section where we mention the package type, items per sale, tax group and account details are mentioned.
Inventory Data Tab :
The Item cost, UOM name, G/L account, bin location are mentioned in this section.Planning Data Tab :
In this section we mention the reorder details, the minimum order quantity and lead time are mentioned.
Properties and Remarks Tab :
If we wanted mention any kind of properties used for the item and mention any remarks for that item that details are mentioned in this section.
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